Landlord Database: Warwickshire & Coventry Registration Guide

Landlord Database: Warwickshire & Coventry Registration Guide

Last updated: 15 October 2026

Quick answer: Landlords with rental properties in Warwickshire and Coventry must register themselves and every property they let on the government’s new “Register your rental property” service by 14 March 2027. Registration opens on 15 December 2026 and costs £65 per property per year. The West Midlands is the first region in England where registration becomes mandatory.

Key facts at a glance

What is the new landlord database?

The landlord database is a mandatory national register of every private landlord and every privately rented home in England. It was created by the Renters’ Rights Act 2025, and the public-facing service is called “Register your rental property” on GOV.UK.

Each landlord creates a landlord entry, then a separate entry for each property. You’ll receive a Landlord Registration Number and a Property Registration Number for each home you let. Tenants will be able to check whether their landlord is registered.

When do Warwickshire and Coventry landlords need to register?

Warwickshire and Coventry landlords must register by 14 March 2027. Both areas sit in the West Midlands region, the first region in England to go live. Registration opens on 15 December 2026, which gives local landlords a three-month window.

Your deadline depends on where the property is, not where you live. A landlord living in London who lets a flat in Leamington Spa must still meet the West Midlands deadline for that flat.

How much does landlord registration cost?

Registration costs £65 per property, per year, and must be renewed annually. A landlord with one property pays £65, and a landlord with ten properties pays £650. The fee is pro-rated during the initial rollout, so West Midlands landlords shouldn’t pay more for going first.

What happens if a landlord doesn’t register?

Landlords who fail to register face:

• Civil penalties of up to £7,000 for a single breach
• Penalties of up to £40,000 for giving false or misleading information, or for continuing to let without an active entry
• Rent Repayment Orders
• No possession on most grounds until registration is up to date
• No marketing: a property can’t be advertised without an active entry, and listings will need to show the registration number

What documents do landlords need to register?

You’ll need details about yourself (and any joint landlords), each property, any current tenancy, and the property’s safety compliance. Gather these now:

1. Gas Safety Certificate
2. Electrical Installation Condition Report (EICR)
3. Energy Performance Certificate (EPC)
4. Deposit protection certificate and prescribed information
5. Tenancy start date and current rent
6. HMO or selective licence, if applicable
7. Company details, if you let through a limited company

Can a letting agent register on my behalf?

No, in most cases. Registration is legally the landlord’s responsibility, with only limited exceptions. Letting agents can help you prepare and can supply some information, but you’ll need to start the process yourself.

At Pittaway Thompson, we help landlords across Kenilworth, Leamington Spa and Warwick get every document and detail ready before registration opens. Our managed landlords will have their compliance records database-ready well before the March 2027 deadline.

Do I need to register an empty property?

The registration requirement applies to properties let on assured or regulated tenancies. If a property is currently empty, you’ll need to register it before you market it or let it again.

Frequently asked questions

Is the landlord database the same as the Landlord Ombudsman?
No. The database is a register of landlords and properties. The Private Rented Sector Landlord Ombudsman is a separate scheme that resolves tenant complaints outside the courts.

Can I register before 15 December 2026?
No. The service opens on 15 December 2026. You can prepare your documents now.

I own property in several regions. When do I register?
From 15 December 2026, you can register your whole portfolio at once, as long as each property meets its own regional deadline.

Does registering a limited company landlord work differently?
Company landlords register with company details rather than individual details. Each property still needs its own entry and fee.

Where do I register?
Through the “Register your rental property” service on GOV.UK. The government will publish the link closer to launch.

Get database-ready with Pittaway Thompson

Pittaway Thompson is a family-run independent estate and letting agency in Kenilworth, established in 2014, serving landlords across Kenilworth, Leamington Spa, Warwick and Coventry.

📞 01926 854 458

🌐 pittawaythompson.co.uk
📍 16a High Street, Kenilworth, Warwickshire

This guide reflects government announcements as of October 2026. Details may change before launch. Seek legal advice for your specific circumstances.